Posts Tagged ‘free customer service tips’

Good customer service – it’s all about attention to detail

Friday, July 23rd, 2010

Good customer service – it’s all about attention to detail.

Something we noticed recently. I was travelling with a friend who is a retailer through a large urban area recently in the car. I was driving, he was in the passenger seat, and I stopped at some traffic lights. On the left was a large Indian restaurant with a plate glass window. My friend turns to me and says “why would you do that?” “Why would you do what I replied?”

He pointed to the window of the restaurant and commented that it was filthy. “Why would you do that?” he persisted. His point was that there was no excuse for having such a dirty front window to the restaurant. “All they need to do ….” he reasoned was “pay someone (the 17 yr old junior) to turn up for work 5 minutes earlier in the morning, and give him a bucket of warm soapy water to wash the window. “Because if that is how they keep the front window, which you can see, what does that say about the state of the kitchen which you can’t see?” Attention to detail is key to great customer service

And it’s a good point isn’t it? Good attention to detail is about making sure all the little things are right in how you deal with your customer or client. They know that if you spend amounts of time and energy getting the little things right, chances are you’re on top of the big things too.

It stands to reason doesn’t it? So check that the customer is seeing your products and services in the way you want them to. Like the client’s reception I sat in recently in Birmingham. You sit in a souless, small area on low plastic easy chairs and you can’t help notice the very dead palm plant across from you! What impression does that give potential customers?!

Using positive language to influence customers – part of exceptional customer service

Saturday, November 7th, 2009

Using positive language to influence customers is all a part of exceptional customer service. And exceptional customer service is what your customers deserve. It is also what you have to aim for all the time, because if you don’t and one of your competitors does – you come second. There are no prizes for second in sales. 

Use positive language with customers - even when saying No !

Use positive language with customers - even when saying No !

You may have to give customers messages they don’t want to hear. But how many times do business people make the situation worse by the WAY they deliver the message ?

We talk about this on customer service training courses in the Language to Influence module. One of the first words we talk about is the word ‘No.’ It is just such a confrontational word. It leaves no room for manoeuvre on either side and it sounds like there isn’t any further discussion to be had.

And if it sounds confrontational the customer is not going to like it are they ? And who is going to win in that situation. Well it’s not going to be you is it ? The customer is in the stronger bargaining position. It is far far better to use conciliatory language such as

  • “while  I can’t do that for you, what I could offer you is ………”
  • or “well actually we don’t do it that way and it’s because ……” (then you explain policy)
  • I can think of a better solution in fact – what I suggest is ……..”
  • alternatively …..

These are all much more powerful as they keep the dialogue going with the customer, and that after all is what you want.

The banks and customer service

Sunday, February 15th, 2009

It seems that the banks are easy prey to heavy criticism at the moment. I generally believe there is much good about much of what they do but sure enough there are many things they’ve been getting wrong of late – not least of which is appearing to be greedy (with our money !) However this post is about something specific. Here goes ………

I phoned my ‘local’ bank recently during our lengthy period of bad snow in order to find out if the branch  was open. I had taken the journey into town on the previous working day only to find out that it was shut. Fairly straightforward then ? …..

I looked up a number by keying in the name of the bank and the town into Google. It gave me an 0845 number. OK. I called it and was answered by a guy with a noticeable North East accent. As the call progressed I could hear other voices in the background with the same accent – so I guess I was through to somewhere in the Newcastle – Sunderland area. No problem with that, good service is good service wherever it comes from.

I had to answer the range of security questions which got a bit irritating. I completely understand the need for this if I’m wanting to know any financial details or carry out any transactions – but all I want to know is if the local branch has open doors ! Why do I need to give my bloody security details ?!

Anyway I did and then he asked me to tell him again which town I was in, he prompted me but made a town name up which was admittedly similar but not the same as mine. I had to correct him, so this made me think that he wasn’t listening properly.

He then had to phone the back to see if they were open, which took a few minutes. He was polite and responsive at all times, and seemed pleasant and I’m sure he’s good to his mother ……. but

It all took too long, their system wasn’t flexible enough, and I was made to feel like a number, rather than an important customer. This is not good enough customer service. If the banks are going to ensure they offer exceptional standards of customer service, they really will need to raise their game most significantly.

The standard to aim for is “big enough to cope, small enough to care.” It is most important that the banks get this right with their customer service standards