Archive for the ‘benchmarking telesales teams’ Category

Travel industry – sell your way out of trouble

Friday, August 19th, 2011

Travel industry – sell your way out of trouble. As we recently saw another travel company fold, Holidays 4U trading as Aegean Flights, we understand that the travel industry is in choppy waters. These problems are all the more significant when you consider that the travel sector should be making money at this time of year. 

Travel sales training

Get more people here!

As all business people know making profit and survival is about increasing revenue, cutting costs and managing cashflow. Other sites will give you what you need on the latter 2 topics but here we’re interested in maintaining and increasing revenue.

Selling in the travel industry is about the following key principles ;

  1. Increasing conversion rates. It is vital that you convert as many enquiries as you can at the point when they’re on the phone (or in your shop, or on your website.) Training in closing and benefit selling is important to ensure they don’t go elsewhere for comparisons.
  2. Selling higher value products. Customers spend money on a whole package of services and it’s important your team looks for opportunities to sell these higher margin products. Do you adequately reward this to keep them focused on the goal?
  3. Better customer service experience.  With many operators seen as offering similar products and services, it all comes down to the customer experience doesn’t it. If they like your agent, they seem knowledgeable and keen to help, you’re much more likely to convert aren’t you? Make sure you give them adequate product training and you keep them motivated. If not, you’ll lose the business that floats under your nose.
  4. Better contact with past customers. So many industry sectors have haphazard plans in the way they deal with previous or lapsed customers. And yet they’re the easiest people to sell to. Check how you keep in touch with them after their holiday with you. Ensure you have a programme to make them feel valued. You want to be their number one choice before they even start looking around for their next holiday.

You and any business grows in 4 ways. By ;

  • Selling to more people
  • Increasing average order value
  • Selling to the same people more often
  • Reducing churn (the rate at which you lose customers)

Of course none of this is rocket science, but ask yourself if you really understand these metrics in your own business and make sure you have a plan to achieve each of these 4 things. Your livelihood depends on it.

To Market runs telephone sales and telemarketing training courses across the East Midlands, Peterborough, Cambridge, Leicester, Northampton, Derby, Nottingham, Kettering, Corby, Wellingborough, Coventry, Birmingham, Lichfield, Solihull, Peterborough, Wolverhampton, West Midlands, Milton Keynes, Lincoln, East Midlands as well as wider parts of Leicestershire, Northamptonshire, Cambridgeshire, Suffolk, Buckinghamshire, Warwickshire, Nottinghamshire and Derbyshire

Your key responsibilities as a telesales or customer service team manager

Friday, April 1st, 2011

Key responsibilities as a telesales or customer service team manager are many. We’re not saying for one minute that if you apply these key however many principles your life will be wonderful…… HOWEVER

Telemarketing telesales customer service management

Telemarketing and customer service management tips

There are some key bits of advice and tips that come up time and time again.

  1. Be prepared to lead from the front (set a good example with behaviour and attitude) Be someone they can look up to.
  2. Set targets with your team. Admittedly easier with a telesales or telemarketing team than customer service but important nonetheless. Everyone needs to know what they’re supposed to be doing and how much of it they’re supposed to be doing.
  3. Give each of the members of your time (specific one to one time) and learn about them as individuals. By understanding them, and their goals and personality, you’ll find it so much easier to manage and motivate them. And they’ll respect you more for the time and attention you give them. It’s exactly the same with children for that matter!
  4. Adopt a calm attitude. Don’t allow little things to make you anxious (regardless of how you feel inside!) A calm leader will find their team respond better and learn to be calm themselves.
  5. Be positive. It is always easier to be negative and point out all that’s wrong with everyone else and with the company. Once you’re perfect – then you’ve got the right, but not until …..
  6. Learn. Always be looking for opportunities to learn. Watch what other people do : other managers, other human beings in certain situations, from books, from television, from Mary Portas, from Sir Alan Sugar. Opportunities for personal growth are all around – all the time.

We’ll put together some more ideas on this in the not too distant, but for the time being use some of these 6 principles. And if you have any ideas of your own : about the key responsibilities of a telesales or telemarketing or customer service manager, let us know at info@tomarket.co.uk/ We may include your ideas and if we do, we’ll credit you as the source.

To Market runs training courses for supervisors, team leaders and managers in telephone sales, telemarketing and customer service across the East Midlands, Peterborough, Cambridge, Leicester, Northampton, Derby, Nottingham, Kettering, Corby, Wellingborough, Coventry, Birmingham, Lichfield, Solihull, Peterborough, Wolverhampton, West Midlands, Milton Keynes, Lincoln, East Midlands as well as wider parts of Leicestershire, Northamptonshire, Cambridgeshire, Suffolk, Buckinghamshire, Warwickshire, Nottinghamshire and Derbyshire

Year end – time for reflection and setting goals for next year

Monday, December 20th, 2010

We are approaching the year end, which is a great time for reflection and setting goals for next year. Take a bit of time out to review the performance of your group, your team, or your company. Do some analysis on Excel (if that’s your thing) and spend time talking to your people, one at a time if necessary, and in slightly more social or relaxed surroundings than they’re used to perhaps. Get some ideas going for what could be done better next year.

For many (but not all businesses) things quieten down a little just before Christmas or in the period between Christmas and new year. Use this natural break in the calendar to let your mind wander. Identify some specific goals for next year, and jot down some of those great ideas you’ve been having. Write them on a piece of paper. Ideally type them up into Word too. Print off the document and then file it for reading in the new year.

Setting personal goals for 2011 is the next important thing to do!

Setting personal goals for 2011 is the next important thing to do!

It’s certainly what we’ll be doing this week, before the rush of TV films, Christmas pud, whisky mid-morning (Christmas day only of course), plus peanuts and crisps and biscuits mid afternoon. Ah grand – bring it on. And a great Christmas and new year to all of you too.

And if training features in your list of how to get the team motivated and performing to the best of their ability, remember to give us a call on 01858 461148.

To Market runs telephone sales, telemarketing and customer service training courses across the East Midlands, Peterborough, Cambridge, Leicester, Northampton, Derby, Nottingham, Kettering, Corby, Wellingborough, Coventry, Birmingham, Lichfield, Solihull, Peterborough, Wolverhampton, West Midlands, Milton Keynes, Lincoln, East Midlands as well as wider parts of Leicestershire, Northamptonshire, Cambridgeshire, Suffolk, Buckinghamshire, Warwickshire, Nottinghamshire and Derbyshire

Make sure your telesales team is targeted on what you are targeted on

Friday, May 7th, 2010

Make sure your telesales team is targeted on what you are targeted on. Obvious advice in theory, but not every organisation with a telesales or telemarketing team follows this. It can be easy to dismiss the need to do this on the basis that the management looks after the commercial elements for instance.  We have worked with companies in the past who only target their team on sales and then have to manage a large volume of unprofitable orders.

Make sure your telesales targets reflect corporate goals

Make sure your telesales targets reflect corporate goals

We’re just starting a programme with a client just outside Birmingham who has a large team selling items business to business over the phone. We carried out a team audit with them recently (more details of team audits at www.tomarket.co.uk/teamaudits.php.)

The team actively promotes the fact that the goods are free on approval and “if you don’t want them, we’ll simply pick them up from you free of charge.” Also phrases such as “no obligation” appear frequently. Clearly this strategy is intended to get as many products out as possible which is great – but there is no sense of them being selective at all with who they mail out to. The result is that the company feels that too much of it’s sales activity is unprofitable.

The team is targeted on products sent out. It doesn’t take into account how many products come back.

It is really important that you understand what your business needs and ensure at least some of this is fed through to the telesales or telemarketing team on the front line. It pays to make sure everyone shoulders the responsibility for the overall success of the company. And the danger of keeping any part of  your team in the dark is that first they don’t understand what is important to the organisation they are working for, and worst they may not realise that what they are doing is counterproductive. Furthermore, how can you ever discipline someone for poor performance if they have every reason to believe they’re doing a good job?

Buy some huge experience with a short term telesales manager

Tuesday, January 26th, 2010

Buy some huge experience with a short term telesales manager. There are other alternatives to simply recruiting and committing to the fixed cost that employing your own telesales or telemarketing manager involves.

The job market has changed a lot in the last 12 months or so, and there are a number of high quality people who have previously run successful telesales and telemarketing teams who are now out of work. And frankly the vast majority are open to suggestion.

There are alternative ways of getting the right manager for your team

There are alternative ways of getting the right manager for your team

You are therefore in a powerful position. You hold the cards. You therefore don’t have to recruit in the same way that you used to, at least not at the moment. A good quality interim telesales or telemarketing manager can help you by drawing on wide industry knowledge. You can benefit from cross industry best practice. Chances are the person currently heading your team the telesales manager, telesales team leader or telemarketing supervisor may have more limited experience.

An external interim manager should be able to offer you many things. They will know some great people to speak to, they can provide training for the team, and knowledge of how to set up systems that work, that are proven across industry.

We specialise in business to business for instance and have worked in many market sectors over the years including small business, insurance, packaging, plastic container manufacturing, automotive leasing, board printing, I.T., health and safety products, with directors of small to medium sized business, fork lift trucks,  software,  capital equipment, car finance, car dealerships, marketing agencies, outsourced telemarketing agencies, office cleaning, vending machines, event organisers, paper print, schoolwear, workwear, payroll training, healthcare insurance, optical services, plus many more !

We therefore have some good cross industry experience and we know of a few quality managers who are looking for the right position across the Midlands. For more information about how this may work for you, call us on 01858 461148  or e-mail us info@tomarket.co.uk. Get another job ticked off your list !

We can help you with phone team management and development across the Midlands including Birmingham, Coventry, Daventry, Northampton, Kettering, Corby, Wellingborough, Leicester, Loughborough, Cambridge, St Ives

Get flexibility with a short term telesales manager for your team

Monday, January 11th, 2010

Get more flexibility with a short term telesales manager for your team. You may be looking to beef up your team with the appointment of a manager. Perhaps you could promote someone from within the team. Maybe they lack some of the experience in the short -term. Alternatively you could look to hire someone who is the finished article – but naturally they cost more. You do have a third option. You could hire in an outside manager for a short period of time – to help you set up the structures and management processes. That way you get the experience and expertise without the ongoing financial commitment.

You have a limited commitment, and it will keep their focus on results for you. Naturally if they don’t help you and your company produce better results quickly, you won’t be keeping them on, will you ?!

You have options too, in terms of the number of days per month you hire them for. Generally we suggest 4 or 5. You have no social costs (NI, sickness etc), and you’re not paying turning up money. In other words they are there to do a job and produce.

Hiring an interim telesales manager may give you better flexibility in 2010

Hiring an interim telesales manager may give you better flexibility in 2010

There are many things a quality telesales or telemarketing manager can help you with. You can agree with them how to set up systems of telesales management. This way once they’ve set them up, you can then administer them yourself without the large overhead. Have a look at our published article at ezine articles http://ezinearticles.com/?5-Top-Tips-For-Setting-Up-an-Effective-In-House-Telesales-Or-Telemarketing-Team&id=2114456 for some of the detail.

You can also pick their brains about other forms of marketing for your business.  Development of your website, and other ideas on how to build inbound marketing are also important. Additionally a good telesales or telemarketing manager will probably have some great contacts especially if they’ve been in a consultancy type of role before. If you want to discuss how this may work for you, contact us, and we can tell you more about our experiences in this field helping clients.

Keep telesales language and suggestions positive

Friday, January 8th, 2010

What you say on the phone is extremely important. And people you talk to will pick up on things without you or them even realising it ! Also remember that what you say reflects what is going on in your head, (the internal dialogue as NLP practitioners call it) so staying  positive is key.

When carrying out team audits with telesales, telemarketing and internal sales teams we often notice agents being apologetic or negative about the suggestions they are making. This is a great shame as it undermines what you are offering.

Positive language and suggestion will help you sell more

Positive language and suggestion will help you sell more

On one team audit we carried out for a Midlands based vending machine company we advised the client to brush up on some of the sales language. “Is there any way I can send some info out ?” suggests that you are asking them a big favour. It also implies you are expecting a ‘No’ too.  In training, we often talk about how asking a question framed as a suggestion sounds so much more assertive. An alternative therefore might be “OK, what I’d like to do is send you some information about our latest range of vending machines. I’ll then give you a call early next week when you’ve had the chance to have a look at it. Is that ok ?”  

I’m not pretending that making such changes to your ‘script’ is easy to do instinctively, being a good salesperson requires practice, and so does being an effective phoner. And remember your voice is the only tool you have to use.

On another team audit http://www.tomarket.co.uk/teamaudits.php with a company in the board packaging industry we noted the need to minimise negative language. One one call Tim said “I’ll find out what went wrong” in answer to a question from a customer who’d had problems with a previous product. There are other ways of wording this so that it doesn’t sound so serious. “Ok, I’ll have a look into that for you, and I’ll ask Sharon our product devlopment manager to give you a call to discuss it with you. Would that be ok ?” 

Finally when talking business with clients and prospects avoid provocative phrases “to avoid harassing you on a weekly basis.” Make it sound warm and human by all means but don’t ‘suggest’ things which have negative imagery. Unless you’re marketing Marmite – in which case “you’ll either love it or you’ll hate it” is probably ok !

This is a topic that comes up frequently in our courses in Leicester, Northampton, Birmingham, Coventry, Cambridge, Milton Keynes, Daventry, Solihull, Lichfield, Corby, Kettering, Wellingborough, Nottingham, Derby, Loughborough, Melton Mowbray as well as wider parts of Leicestershire, Northamptonshire, the East and West Midlands

Hire an interim to support your new telesales manager

Monday, January 4th, 2010

Hire an interim to support your new telesales manager. You may have a new team leader, or a supervisor who you’ve just promoted to run the team for you. This is something they deserve and have worked for, and you want to acknowledge their contribution. However you may also acknowledge (perhaps privately) that they don’t have all the rounded commercial and business skills that will help them become an immediate success. This is a situation we are coming across increasingly at the moment as clients seek to motivate and reward the staff they already have without wishing to commit to management wages and extra salaries.

Help support your telesales or telemarketing team leader

Help support your telesales or telemarketing team leader

You want them to lead the team on a daily basis, but you recognise that they may need some help and assistance setting up good management reporting systems and training. Perhaps they’ve never had to look at key performance indicators before, perhaps they don’t know where to start. Have they ever trained a team ? And what are they like at working with you to set up a good motivational commission scheme ?

Other areas we typically look at include the quality of the database.  What’s the quality like ? Have they had to evaluate it before ? In order to help your team supervisor or team leader make a quick success of their role and in order to help shorten the learning curve, we can work alongside them on an interim basis to help get the systems set up. Once that’s done, we step away and you then manage your team in-house.

Hiring an interim on a fixed number of days per month can give them the support they may need to get things set up without you commiting to the ongoing cost. If this is an idea you’d like to explore further, just drop us an e-mail to info@tomarket.co.uk and we can have a chat.

We can help you with interim telesales or telemarketing management across the West and East Midlands including Leicester, Birmingham, Lichfield, Solihull, Coventry, Derby, Nottingham, Kettering, Corby, Wellingborough, Milton Keynes, Melton Mowbray, Daventry, Northampton, Newmarket and Cambridge

Specialised travel industry training

Tuesday, December 22nd, 2009

Specialised travel industry training. Yes we can ! The value of sales training is arguably stronger now than it has been for a long while. As we know, the failure of some travel companies recently has been well documented, and travel companies are having to fight hard to get customers’ travel money. Those that invest in their sales teams and their companies will come out stronger. Sometimes winners get acknowledged with awards too !

Travel industry sales training is all about getting more of your customers here

Travel industry sales training is all about getting more of your customers here

Earlier this month (9th Dec) leading UK organisation Complete Cruise Solutions held their annual awards for the UK travel industry on-board the Queen Victoria in Southampton Docks. Cruise1st – the Salford based and wholly owned subsidiary of Royal Caribbean Cruises, gained three individual awards. Their sales results for the year won them the Western Region awards for Most Improved Sales for Cunard, P&O and Princess Cruises”. Gareth Evison, Product Manager for Cruise1st was delighted to accept the awards on behalf of the company and attributed their success to (amongst many things) the sales training the company had been receiving these past twelve months from our specialist travel trainer Alan Cook. If you are involved in travel, whether it is travel agency, or as a cruise operator or a tour company or you are in the leisure industry, give us a call. And who knows next year it may be you accepting accolades and awards. Would be nice wouldn’t it ?

Create a dynamic atmosphere with your telesales team

Monday, December 21st, 2009

It’s really important you create a dynamic atmosphere within your telesales team. Winning teams look, sound and behave different to other teams. You may believe that the feeling of success and the buzz comes from the success itself. But there’s no reason why you shouldn’t encourage the team to produce this energy themselves. This is one common theme with team audits we carry out on teams – where we go and listen in to them for 2 hours while they talk to real customers and prospects on the telephone. http://www.tomarket.co.uk/teamaudits.php for more details of our team audits.

Motivate your telesales / telemarketing team - success brings success

Motivate your telesales / telemarketing team - success brings success

In one report for a Birmingham client in metal manufacturing we wrote “Consider working on some more ‘jazzy’ ideas for making it feel more like a sales office. We could work on this with the team collectively.”

Teams often have whiteboards in the office to record something, but it’s frequently not in real time. One car company we visited in September (2009) had a whiteboard divided up into sections with each persons name down the left. It was titled Targets 2008 ! and there were no numbers anywhere on the board ! Oh dear, oh dear, oh dear ! Instead use your whiteboard to monitor activity and give feedback to your team.

Having a series of KPIs (key performance indicators) is another important part of this. Every member of the team needs to know how they’re doing against what the company requires. Again in realtime, not just at the end of the month. How can a person be motivated if they don’t know how they’re doing ?

There are many more ideas about motivating your team through creating the right atmosphere, and if you think your team would benefit from some more structured working and an injection of energy, give us a call today on 01858 461148. We can kick some ideas around.

To Market runs team audits with companies across the company and we can agree the fee with you in advance. We work across the East and West Midlands including Birmingham, Lichfield, Solihull, Leicester, Northampton, Derby, Nottingham, Cambridge, Newmarket,Wellingborough, Kettering, Corby, Warwick, Leamington Spa, Huntingdon, St Ives as well as wide parts of Leicestershire, Northamptonshire, Cambridgeshire, and Suffolk.